Columnar Reports

Columnar Reports: Seen, Not Seen, Checklist. With these reports, you can choose any number of columns, and have choices to use family names and Latin names, use bold and italics in appropriate parts, and select the font you like. Those selections are made in the Print Options dialog that is presented when you run the report.

Since this is an image copied three times to get in the Help facility, it does not represent the quality you should see in real life. With a capable printer, the actual print quality would be remarkably better.

The usefulness of Print Preview depends on your monitor, the resolution you use, the fonts you have selected for the report, and your objectives. When displayed in “Page Wide” mode, as it first comes up, you can clearly see the top and side margins and how the report will appear on the printed page. By scrolling down, you can see the footer and bottom margin. By Zooming in and out, using the “Z” buttons, you can see how such things as italic Latin names and checklist markers (in Checklist reports) are laid out.

Note that you can page up and down, select individual page numbers, and go to the first and last pages. The scroll bar(s) affect position only on the current page.

You can choose to send the report directly to the printer, or to quit the preview. Note that you can also send the report from here to an Adobe Acrobat document, Microsoft Word document via RTF, or to a web page.

Remember: To look at and use your data, use Screen Viewer output. Use Print Preview to observe printed page formatting before committing a report to paper. For very large reports, Print Preview can take a bit of time.

Print to Text File

When you send a columnar report to Text (ASCII) file, it is sent in one long stream of data, with CRLFs after each bird/family name. You can then create columns in your word processor, open the text file, and "pour" the contents into the columns. All capable word processors and desktop publishing programs, such as Word, WordPerfect, Ami Pro, Page Maker, Microsoft Publish, etc., have a column feature.